Hiring an administrative assistant at Saudisoft
Saudisoft
Job Description
Profile : Saudisoft is a leading IT company and Language Service Provider (LSP) in the Middle East. Established in 1983, the company has been in the market for more than 30 years assisting its international customers all over the world to launch their products to a multilingual audience in more than 100 languages. Specialized but not limited to Games Localization, eLearning Localization and Software Localization for different environments.
Hiring an administrative assistant at Saudisoft
- Job Description :
Functional Responsibilities (includes but not limited to):
- Schedule appointments and maintain calendars.
- Prepare communications, such as memos, emails, invoices, reports and other correspondence.
- Create and maintain filing systems, both electronic and physical, Reviewing & Updating Docs.
- Answering and directing phone calls to relevant staff.
- Organize Leads, Quarter Meetings &Taking notes and minutes in meetings.
- Preparing documents for meetings and business trips.
- Finding ways to improve administrative processes.
- Greet visitors and point them in the right direction, answer inquiries, create a welcoming environment.
- Organize and maintain files and databases in a confidential manner.
- Receive invoices and review for accuracy.
- Manage staff travel arrangements including transportation and accommodations.
- Maintaining Equipment.
- Manage Stationary needs.
- Attendance tracking on a weekly basis.
- Abide with Co. Rules & Office Instructions.
- Supervising continuously Cleaning & Sanitizing Process.
- Managing & Auditing Service Clerk Team Performance.
- Maintain and Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Submit and reconcile expense reports.
- Required Knowledge and skills :
- Excellent time management skills and the ability to prioritize work.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- Very good English: spoken & written.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Educational/Professional Requirements :
- Bachelor's degree.
- Experience: 0:2 years.
- Location: Mohandeseen - Giza – Egypt.
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